Transport Consultancy

This is not the way ahead

Is Your Operator Licence Safe?

Correctly implemented systems are vital for an efficient operation and safe operator’s licence.
A  Transport Systems Audit takes a detailed look at your transport operation related management systems and provides you with an individual assessment. An independent assessor will also be able to advise on any improvements that will help ensure your operation is compliant.
Ace  can audit all your transport to ensure legal compliance and efficient vehicle operation. Depending on your specific requirements some of the issues covered will include the following:
Operator Licence Undertakings
  • The laws relating to the driving and operation of vehicles used under this licence are observed.
  • The rules on drivers’ hours and tachographs are observed, proper records are kept and that these are available on request.
  • Vehicles and trailers are not overloaded.
  • Vehicles operate within speed limits.
  • Vehicles and trailers, including hired vehicles and trailers, are kept in a fit and serviceable condition.
  • drivers report promptly any defects or symptoms of defects that could prevent the safe operation of vehicles and/or trailers and that any defects are recorded in writing.
  • Records are kept for (for 15 months) of all driver reports which record defects, all safety inspections, routine maintenance and repairs to vehicle, and that these are made available on request.
  • In respect of each operating centre specified, that the number of vehicles and the number of trailers kept there will not exceed the maximum numbers authorised at each operating centre (which will be noted on licence).
  • An unauthorised centre in not used in any traffic area.
  • You will notify the Traffic Commissioner of any convictions against yourself, or the company, business partner(s), the company directors, nominated transport manager(s) named in the application, or employees or agents of the applicant for this licence and if the licence is issued, convictions against the licence holder or employees or agents of the licence holder.
  • You will ensure that the Traffic Commissioner is notifiedwithin 28 days of any other changes, for example a change to the proposed maintenance arrangements; a change in the financial status of licence holder [e.g. if placed in liquidation or receivership], or a change to Limited Company status or partnership, that might affect the licence if issued.
Our assessor will assist you in determining if you are observing these undertakings.
Safety inspections
Digital & Analogue Tachograph procedures
  • Issue and return of charts storage.
  • Drivers hours compliance analysis.
  • Analysis follow-up.
  • Tachograph inspection and calibration.
Driver training
  • Interviewing and training.
  • Agency drivers.
  • New and existing drivers.
  • Records of work – time sheets, tachographs charts and pay records.
  • Drivers Hours systems – Advice, monitoring, analysis, non-compliance action.
  • Accident records Health and Safety.
  • Disciplinary procedures.
Our detailed reports will include
  • Discrepancies between required and actual performance.
  • Problem area analysis.
  • Improvements that should be implemented.
  • Performance comparisons between depots.
Understanding OCRS
Our assessor will advise you how this system works and how an operator can use this important system as a means of monitoring its performance as a compliant operator

Dealing with DVSA, Police and other enforcement agencies
During the course of the audit, our assessor will also advise you of the possible procedures an enforcement inspection could entail.
Following an audit, you can be confident your company has the necessary information to operate legally and efficiently.
HI Mike Just wanted to say how delighted we were with ACE, all of your Trainers were excellent, they were all nice people and easy to get on with. Thank you so much for stepping into the breach after our previous trainer suddenly retired through ill health. We now have you listed as our preferred supplier and will use you going forward for any new starters and renewals etc .Once again many thanks.   Regards Nicola Chambers Fulfilment & Warehouse Manager